We are committed to safeguarding the privacy of all individuals who interact with this firm and this privacy statement sets out
how we, as a data controller, collect and process personal data about you , a data subject, as well as setting out your rights in
relation to that.
We can collect personal data from you in the course of our business dealings with you. This can include the following
circumstances:
- When you visit our website and/ or our social media pages.
- individuals who we communicate or interact with in the course of our business.
- individuals whose personal data is provided to us in connection with the provision of legal services.
- When you are an opposing party in a transaction we are involved with.
Given the nature of legal services, individuals may need to provide us with their personal data, including through our websites.
In addition, individuals may volunteer their personal data to us by various means of communication, e.g. by telephone, email or
via our website. This Personal data can include the following basic data such as your name, address, telephone number, email,
date of birth, employment details, your financial data, recruitment data, website usage data and any other data relating to you
which you provide to us. Clients may end up providing us with personal data including data pertaining to your racial or ethnic
origin, political opinions, religious or philosophical beliefs, race and/or trade union membership, genetic data and biometric data
processed for the purpose of uniquely identifying a natural person, data concerning health and/or data concerning your sex life or sexual orientation. We also obtain data through the use of cookies and from your IP address. Data communicated in
connection with the provision of legal services to you is subject to client confidentiality obligations and may be protected by
legal professional privilege. We will always store your personal data securely and we will never ask you for any information that
we do not need.
We only use your data for the purposes for which we collected it subject to limited exceptions, such as where we reasonably consider that we can use your data for another reason which is compatible with the original purpose for which it was collected. We may use your data in different ways depending upon the circumstances, which can include the following:
When you engage us for services and at points throughout our relationship, we are sometimes required to process your data to
comply with our legal, regulatory and risk management obligations. This can include, for example, the completion of anti-money laundering checks, conflict of interest checks, fraud-related background checks and Law Society of Ireland inspection related checks. We can collect, maintain and process your personal data whilst we supply our services to you, and also for the purposes of collecting payment from you and to inform you of any changes to the terms of our arrangements.
We may use the data you submit to our website, for example contact details, to respond to your enquiries or complaints. Like most websites, our website uses cookies to capture certain data about its use and its users to improve the functionality of our
website and your experience when using it. Cookies may store preferences and other data about your use of our website and we use this data to improve your experience of our website by making it personalised to you. By using our website and allowing the use of cookies, you are allowing us to collect aggregate and statistical data, which does not identify you, for statistical
analysis and strategic business development purposes. For full details about the types of cookies we use, what we use them for and how long we use them, please see our Cookie Policy. You can manage cookies by changing your browser settings to disable or delete cookies. Please note that if you disable cookies, this can affect the functionality of our website on your device
and you might not be able to access certain parts of our website. When you visit our website our server will also temporarily record your IP address. If you are accessing our website from a business IP address, we also capture details of which organisations have visited our website. Additionally, for the purpose of detecting and blocking attacks (such as hacking) on our website and its technical infrastructure , we process your IP address, access time, accessed subpage(s), and transmitted data volume. This processing is necessary to fulfil our legal obligation to take protective measures against such attacks. The data is deleted seven (7) days after the end of your visit to our website, unless an attempted attack is detected. In the event of a detected attempted attack from your point of access, the data will be further processed for technical and, if necessary, legal processing. Our website contains links to other websites. Please note that we are not responsible for the privacy practices of
other websites. When you leave our website please be sure to read the privacy notices and policies of those other websites. We do not endorse the content on any other websites that can be accessed via our website.
We may use your data so that you can receive marketing communications from us. Please note that you have a right to
withdraw your consent at any time. If you currently receive marketing communications from us and you would prefer not to
receive them in the future or if you would like to your change your marketing preferences, you can do this at any time by
clicking the “unsubscribe” link at the bottom of all our marketing emails.
We collect personal data whilst responding to enquiries directed to our social media networks or during the course of
promotional campaigns on our social media platforms. In the course of our recruitment, we are sometimes directed to
individuals’ LinkedIn profiles by recruitment agencies. We sometimes process personal data that is published on social
networks.
We will only use and process your personal data where we have a lawful basis for doing so. This can include providing you, or
an entity with which you are connected, with our services; accounting, billing and other internal administrative purposes. With regard to the data we collect from you on our website, we will process this on the basis that you have provided your consent or where we have a legitimate interest in processing it. In addition to you providing your consent to our processing of your personal data, there are other lawful bases for our processing which include processing that:
- is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering a contract;
- is necessary for compliance with our legal, regulatory and/or professional obligations;
- is necessary for the purposes of pursuing our legitimate interests; or
- is necessary for the establishment, exercise or defence of legal claims.
We sometimes share your data with our third party service providers who perform functions on our behalf. These third parties
service providers can include: our professional advisers including auditors; suppliers who provide certain support services for
example, delivery of our marketing communications, document production, translation and recruitment management; IT service
providers to RVW O’Reilly Solicitors, such as those who administer and maintain our website for us; third parties we engage to
enable us to perform our services to our clients such as, barristers, case management providers, and other specialist
consultants. We will ensure that such transfers of your personal data to third parties are safe and secure, confidential and that
all third party suppliers to this firm are subject to a written contract in respect of any processing of your personal data. Where
you are a client of this office or an opposing party to a transaction we are involved with (such as litigation matters), we can also
disclose your personal data to courts, tribunals, regulatory authorities; the other side to a transaction or litigation; and/ or third
party experts such as medical experts for the purposes of carrying out that work and only to the extent necessary, We will not
disclose your personal data to any other third parties for any reason unless we are required to do so by law; where disclosure is
necessary for the purpose of, or in connection with, legal proceedings; where it is to exercise or defend legal rights; or where
we have your consent to disclose it to them. Where we transfer your personal data as described above, whether such transfer is within or outside the European Economic Area, we will always ensure that such transfer is safe and secure by ensuring that adequate safeguards are put in place to protect your personal data. As such, appropriate safeguards will be in place regardless
of whether the transfer is to a country that is subject to an adequacy decision or where it is a non-adequate country.
We keep your personal data in accordance with our internal retention procedures, which are determined by our legal, regulatory
and professional obligations including applicable data protection laws and accord with good practice. The retention periods
differ depending upon the nature of the data we hold and the reasons why we are holding it. These are subject to change. We
only keep your personal data for as long as we need to. When your data is no longer required, we will delete it securely.
We are committed to ensuring that your personal data is kept secure. In order to protect the data you input to our website from
unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss, we have
put in place appropriate technical, physical and managerial procedures. All our employees and any third parties we engage to
process your data are obliged to respect the confidentiality of your personal data. However, the internet is not a secure
environment and we cannot therefore guarantee total security of any data transmitted to our website. Whilst we utilise the latest
virus protection software, we cannot guarantee our website is free of computer viruses or other harmful applications so such
transmission is at your own risk. Further data about the measures this firm takes to protect your personal data can be provided
upon request.
If your personal data changes at any time, please keep us informed so we can ensure your data is accurate, complete and
current. If you change your personal date without notice to us we cannot be responsible for any data breach arising e.g if you
move house and we write to you at your old address. Please note we sometimes require further data from you in order to verify
your identity before disclosing, amending or deleting any of your personal data. Where you have provided consent, either for
the processing of personal and/or Sensitive categories of personal data, you have an absolute right to withdraw consent at any
time, free of charge.
You are entitled to view the personal data we hold about you and request that we amend it or delete it, subject to some
exceptions. You also have the right to request that we restrict our processing of your data or to object to that processing as well
as the right to request data portability where we process personal data based on your consent or for the purpose to contract with you. Please email your request to our Data Protection Officer, whose contact details are in the ‘Data controllers and how to
contact us’ section of this privacy notice.
Our website, and most of RVW O’Reilly Solicitors primary IT systems, are located in the EU. If you have any questions
regarding this privacy notice, if you require access to your personal data or if you have a complaint in connection with this
privacy notice, please contact our Data Protection Officer, William O’Reilly.